ASHA journals use ScholarOne Manuscripts to manage the submission and peer review process. Authors can select an ASHA journal from the drop-down list and log into ASHA’s ScholarOne Manuscripts Submission website at https://mc.manuscriptcentral.com/asha.
When you arrive at your Author Dashboard, you might already be in the Start New Submission area. If you are not, then click “Start New Submission” in your Author Dashboard queue. Once logged in, the system provides step-by-step instructions to guide authors through the submission process.
Materials You Will Need
When ready to submit a manuscript, you will need to gather the following:
- The manuscript file
- Figure files
- Any applicable supplemental material files
- Information about any conflicts of interest
- Any applicable permissions files
If you experience any problems during submission, please contact the Editorial Administrator for the respective journal at email@example.com, firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, or email@example.com.
Using ScholarOne Manuscripts
Follow the instructions below to submit your manuscript to an ASHA journal through ScholarOne Manuscripts. If you experience any problems during submission, please contact the appropriate Editorial Administrator at firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, email@example.com, or firstname.lastname@example.org.
1. Prepare your manuscript using the ASHA Journals Manuscript Preparation guidelines.
Following the ASHA Journals online instructions will help you avoid peer review delays.
2. Log into the ASHA Journals ScholarOne site.
Log into your chosen journal’s ScholarOne website at https://mc.manuscriptcentral.com/asha.
We recommend you use one of the following browsers (preferably their latest updated versions) for the best experience:
- Google Chrome
- Mozilla Firefox
- Microsoft Edge
- Internet Explorer 9 or higher (compatability mode off)
- Safari 9 or higher
If you’re unsure whether you have an account, or have forgotten your password, go to the above website and click the “Reset Password” link.
If you have an active pop-up blocker, you’ll be asked to disable it to use ScholarOne Manuscripts. Please enable pop-ups for the ASHA Journals ScholarOne Manuscripts site to avoid problems with how some e-mails and notifications are generated within the system.
3. Update your ScholarOne account.
Keep your account information current by clicking on your name at the top of the page after you log in and then selecting an area of your account. You’re encouraged to begin with the “E-Mail / Name” section and then proceed through each of the three areas starting there. You’ll find there are additional, related aspects of your account to update in each of the three areas. For example, you can associate an ORCID iD to your account in the “E-Mail / Name” area.
4. Enter your Author Center.
Once you’re done updating your account information (or from any other page on the site), click the “Author” button toward the top of the page to access your Author Center. Create and manage manuscript submissions here.
5. Begin your submission by selecting a method.
When you arrive at your Author Dashboard, you might already be in the Start New Submission area. But if you are not, click “Start New Submission” in your Author Dashboard queue.
You may begin either a traditional submission or an EndNote submission. These instructions cover the traditional submission process so click the “Begin Submission” button.
6. Complete the Submission process. Step 1 of 6 (“Type, Title, & Abstract”).
Select a manuscript type, enter your title, enter your running head (if requested), and enter the structured abstract. Most of these elements will also be in your manuscript file. But they should also be entered here for the peer review system to know basic information about your manuscript and use it for things like communications and reporting.
Click the “Save & Continue” button.
7. Complete the submission process. Step 2 of 6 (“File Upload”)
Each file uploaded in ScholarOne will need a File Designation that reflects the type of manuscript file it is. Uploading files with the appropriate designations is an important step to make sure files function how they should and travel where they should. Please follow the below guidelines for each type of file you upload.
The following File Designations (with names in quotes) should be uploaded as separate files:
- APA-styled “Main Document” – Upload a single Microsoft Word file that contains a title page with corresponding author contact information, structured abstract, manuscript text, references, figure captions (if applicable), and supplemental material descriptions (if applicable). This is the only required file for submission.
- original, 300 dpi or better, “Figure” without a caption – Upload each figure separately as a .jpg or .tif file. A figure containing sections or parts should be uploaded as a single image, not separate files. Enter only the figure number in the Caption / Legend field. (e.g., 1, 2, 3, etc.) This enables proper downstream processing. All figure captions should be listed on a dedicated page at the end of your Main Document.
- “Table” – Upload each table separately as a Microsoft Word file with a caption. If the table contains images, those images can remain in the Microsoft Word file. However, all text should be editable. Enter only the table number in the Caption / Legend field. (e.g., 1, 2, 3, etc.) This enables proper downstream processing.
- “Appendix” – Upload a single appendix as a Microsoft Word file. If the appendix contains images, those images can remain in the Microsoft Word file. However, all text should be editable. Enter only the appendix letter in the Caption / Legend field. (e.g., A, B, C, etc.) This enables proper downstream processing.
- “Supplemental Material” – Text-based supplemental material files should be Microsoft Word files whenever possible. Additional information about supplemental materials can be found in the Supplemental Material section of the Writing and Formatting your Manuscript Enter only the supplemental material letter and number in the Caption / Legend field. (e.g., S1, S2, S3, etc.) This enables proper downstream processing.
- “Copyrighted Material Permission” – Text or images that were copied, adapted, or otherwise reproduced from another source (e.g., journal article, internet images database, or test tool) must have received written permission from the copyright holder for ASHA to publish in print and online. (All permissions must be obtained prior to peer review or immediately upon inclusion of protected content during manuscript revision.)
- “Photo/Video Release” – Upload written permission from any person pictured or appearing in supplemental material video. (If the person featured is an author, please upload a document that states that. If use of the person’s image is covered by an agreement with the authors, upload the signed agreement. If that is not available, upload an example of the agreement along with an explanation of how it was used.)
- “Featured Image” – This is optional. On the ASHA Journals’ websites, each article is displayed with a “Featured Image” that draws in readers and distinguishes your article from others. Please consider uploading a featured image for our use. The image should be: (1) High resolution (preferably 300 dpi), (2) cropped to a 600 (width) x 300 (height) size (i.e., horizontally oriented), (3) related to the manuscript’s main overall point and visually appealing, and (4) your own original work or sent with written permission from the image’s rights-holder(s). If you don’t have access to an image that would be appropriate, we will select an image related to the content of your article during production, if it is accepted.
Here is an example of the upload section with nothing entered.
Here is an example of the upload section with a Main Document and one table entered before the upload button is pressed.
Here is an example of files after clicking the “Upload Selected Files” button.
8. Complete the submission process. Step 3 of 6 (“Attributes”).
Enter keywords, select a main category (in the case of JSLHR), and select a SIG (in the case of Perspectives). If requested, select a subject area and indicate whether this submission is part of a forum or special issue (if applicable).
- Enter 3 to 7 keywords that describe your submission from the predetermined list. The selected keywords will not be published with the manuscript, if it is accepted. These keywords are only used during peer review to facilitate matching manuscripts to potential reviewers, who have some or all of the same keywords entered into their ScholarOne accounts.
- If you’re submitting to JSLHR, you’ll be asked to select a section: “1 Speech,” “2 Language,” or “3 Hearing.” This selection will determine the section your manuscript will publish in, if accepted. It also affects your assigned manuscript number and ensures your manuscript is routed to the appropriate editor-in-chief.
- If you’re submitting to Perspectives, you’ll be asked to select a SIG (special interest group). This selection will determine which SIG will publish your manuscript, if accepted. It also affects your assigned manuscript number and ensures your manuscript is routed to the appropriate editor.
- Select a subject area from the drop-down menu that most accurately reflects the content of your manuscript. The subject area you choose would not be published. Instead, this selection facilitates peer review volunteer assignment and reporting.
- For AJA, AJSLP, JSLHR, or LSHSS, answer the question about whether your manuscript is a candidate for a forum or special issue. If you answer yes, please select the title of the forum or special issue from the drop-down menu.
Click the “Save & Continue” button.
9. Complete the submission process. Step 4 of 6 (“Authors & Institutions”).
Your information is automatically entered from the data in your account details as author data. If you are not the only author on the manuscript, enter your co-authors and their institutions into the system.
- Enter the e-mail address of a co-author and click the “Find” button. Even though you created a title page for your manuscript, it is also necessary to enter any co-authors here for manuscript tracking and copyright form purposes. (Shortly after submission, you and any co-authors will be e-mailed instructions on submitting your electronic copyright form. Therefore, correct contact information in this step is vital.) If an account exists in ScholarOne for that person, then the system will show you the author’s name and institution. Click the “+ Add Author” button to add the person to the manuscript. If your co-author is not found in the S1 database with this or any other e-mail address you have for the person, then click the “create a new co-author” link that appears when the e-mail address search is unsuccessful. Once you’re finished entering information, click the “+ Add Created Author” button.
- Enter each additional co-author’s information. If you have more co-authors, follow the above steps until each person has been attached to this manuscript. If you have any trouble with this step, feel free to contact the Editorial Administration at one of the addresses above. Any ScholarOne user can easily update his/her account information by logging into the system and click on the “Editor Account” link in the upper-right-hand corner of any screen. The contact information for you and any authors must be up-to-date for all authors to receive instructions on completing electronic copyright forms. And it must be updated if it changes to prevent peer review and/or publication delays.
- Correct the order of authors, if necessary. Now that all authors are attached to this manuscript, you can correct the list order to match the order on the manuscript by dragging and dropping authors or using the drop-down menu numbers in the “Order” column.
Click the “Save & Continue” button.
10. Complete the Submission Process. Step 5 of 6 (“Details & Comments”)
This step includes many of the disclosures you read about in the Instructions for Authors as well as an opportunity to enter additional details about the manuscript.
- Submitting a cover letter is optional, so authors can skip the cover letter section. Do not upload any part of your manuscript to this area.
- Disclose all funding information during this step. Funding information should also be in the manuscript file. The submitting author is responsible for making sure funding information from all the authors is entered.
- Indicate whether any author wants the manuscript, if accepted, to be published open access. Please review the open access policy on this page before completing this section. If you select yes, you’ll be asked to select a Creative Commons Attribution license during manuscript submission, and the corresponding author will receive an invoice and instructions on how to pay $2,500 (separate from wire transfer fees, if applicable). Indicate whether you are submitting supplemental material with your manuscript. If you intend to submit supplemental material, please review the ASHA Journals Academy overview on supplemental material. By submitting your supplemental material file(s), you grant ASHA permission to deposit the material into ASHA journals’ figshare open access data repository, if your manuscript is accepted for publication. There is no cost associated with this service.
- Follow the instructions to indicate whether your manuscript is basic research, translational research, clinical practice research, or none of the above. If you select clinical practice research, then also please select the category (or categories) of clinical practice research that best describes the content. However, if you select basic research, translational research, or none of the above, then please do not make a sub-category selection.
- Answer the remaining items and disclosures for this step.
11. Complete the submission process. Step 6 of 6 (“Review & Submit”)
This is the last step before formal submission to peer review. Check through the summary page of all information entered about the manuscript. Then, click the “PDF
If you have completed all requirements for each step, you’ll see all green checkmarks.
12. Complete a copyright form, when you receive an e-mail request.
If any author on the manuscript doesn’t receive a request within a few days to log into the peer review system and complete a copyright form, then log in and check the “5 Most Recent E-mails” queue to make sure you didn’t just miss a message.
An ORCiD is a free, digital identifier which attaches to your research activities. Attaching an ORCiD to your submissions to the ASHA Journals assures that you will be identifiable and receive proper credit for your work, despite issues like having a common name.
Registration is simple and free; therefore, ASHA encourages all authors and volunteers to have an ORCID iD and connect it to his/her ScholarOne Manuscripts account, using the instructions on the edit account pages. To learn more about ORCID and how it can help you manage your scholarly identity, please visit the About section of the official ORCiD website.
Obtaining an ORCiD
To obtain an ORCiD, start by going to orcid.org, and click the “Register now!” link, and you will be asked to provide your professional information.
From there, you can link your ORCiD to other identifiers, such as Scopus, ResearcherID, or LinkedIn.
Once you’ve completed these steps, you will be given your ORCiD identifier and can then us it when submitting your manuscripts through the ASHA ScholarOne system.
Adding Your ORCiD to ScholarOne
After logging in to your ASHA ScholarOne Manuscript account, click on your name in the upper right hand corner of the page. Them select the “Email/Name” option, as shown below:
Then, on the following page, under the ORCiD section, click either click “Create an ORCID ID” or, if you have already created your ORCID ID, click on “Associate your existing ORCID ID” as shown below:
Once you click on one of the these two options, you will be taken to the ORCiD login page. Follow the instructions on this page and your ORCiD will be attached to your ScholarOne Manuscript account.
Please note, if you are submitting to more than one ASHA Journal, you may need to repeat these steps on each of the journal’s unique ScholarOne pages.