Follow the instructions below to submit your manuscript to an ASHA journal through ScholarOne Manuscripts (S1). If you experience any problems during submission, please contact the appropriate Editorial Administrator at firstname.lastname@example.org, email@example.com, firstname.lastname@example.org, or email@example.com.
Following the ASHA Journals online instructions will help you avoid peer review delays.
2. Log into the ASHA Journals S1 site.
Log into your chosen journal’s S1 website at https://mc.manuscriptcentral.com/asha.
We recommend you use one of the following browsers for the best experience:
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If you’re unsure whether you have an account, or have forgotten your password, go to the above website and click the “Reset Password” link.
If you have an active pop-up blocker, you’ll be asked to disable it to use ScholarOne Manuscripts. Please enable pop-ups for the ASHA Journals ScholarOne Manuscripts site to avoid problems with how some e-mails and notifications are generated within the system.
3. Update your S1 account.
Keep your account information current by clicking on your name at the top of the page after you log in and then selecting an area of your account. You’re encouraged to begin with the “E-Mail / Name” section and then proceed through each of the three areas starting there. You’ll find there are additional, related aspects of your account to update in each of the three areas. For example, you can associate an ORCID iD to your account in the “E-Mail / Name” area.
4. Enter your Author Center.
Once you’re done updating your account information (or from any other page on the site), click the “Author” button toward the top of the page to access your Author Center. Create and manage manuscript submissions here.
5. Begin your submission by selecting a method.
When you arrive at your Author Dashboard, you might already be in the Start New Submission area. But if you are not, click “Start New Submission” in your Author Dashboard queue.
You may begin either a traditional submission or an EndNote submission. These instructions cover the traditional submission process so click the “Begin Submission” button.
6. Complete the submission process Step 1 of 6 (“Type, Title, & Abstract”).
Select a manuscript type, enter your title, enter your running head, and enter the structured abstract. Most of these elements will also be in your manuscript file. But they should also be entered here for the peer review system to know basic information about your manuscript and use it for things like communications and reporting.
7. Complete the submission process Step 2 of 6 (“Attributes”).
Enter 3 to 5 keywords that describe your submission from the predetermined list. The selected keywords will not be published with the manuscript, if it is accepted. These keywords are only used during peer review to facilitate matching manuscripts to potential reviewers, who have some or all of the same keywords entered into their S1 accounts.
8. Complete the submission process Step 3 of 6 (“Authors & Institutions”).
Your information is automatically entered from the data in your account details as author data. If you are not the only author on the manuscript, enter your co-authors and their institutions into the system.
- Enter the e-mail address of a co-author and click the “Find” button. Even though you created a title page for your manuscript, it is also necessary to enter any co-authors here for manuscript tracking and copyright form purposes. (Shortly after submission, you and any co-authors will be e-mailed instructions on submitting your electronic copyright form. Therefore, correct contact information in this step is vital.) If an account exists in the ScholarOne Manuscripts (S1) system for that person, then the system will show you the author’s name and institution. Click the “+ Add Author” button to add the person to the manuscript. If your co-author is not found in the S1 database with this or any other e-mail address you have for the person, then click the “create a new co-author” link that appears when the e-mail address search is unsuccessful. Once you’re finished entering information, click the “+ Add Created Author” button.
- Enter each additional co-author’s information. If you have more co-authors, follow the above steps until each person has been attached to this manuscript. If you have any trouble with this step, feel free to contact the Journal Office at firstname.lastname@example.org. Any S1 user can easily update his/her account information by logging into the system and click on the “Editor Account” link in the upper-right-hand corner of any screen. The contact information for you and any authors must be up-to-date for all authors to receive instructions on completing electronic copyright forms. And it must be updated if it changes to prevent publication delays.
- Correct the order of authors, if necessary. Now that all authors are attached to this manuscript, you can correct the list order to match the order on the manuscript by using the drop down boxes next to each author’s name and then moving on to Step 4. The order will be updated when you leave the page, but you can always return to this part of the submission process to double-check the list.
- Click “Save and Continue.”
9. Complete the submission process Step 4 of 6 (“Details & Comments”)
This step includes many of the disclosures you read about in the Instructions for Authors as well as an opportunity to enter additional details about the manuscript.
- Unless required to do so as part of a forum or special issue submission, authors can skip the cover letter section. Do not upload any part of your manuscript to this area.
- Disclose all funding information during this step. Funding information should also be in the manuscript file. The submitting author is responsible for making sure funding information from all the authors is entered.
- Answer the remaining items and disclosures for this step.
10. Complete the submission process Step 5 of 6 (“File Upload”)
Each file uploaded in S1 will need a File Designation that reflects the type of manuscript file it is. Uploading files with the appropriate designations is an important step to make sure files function how they should and travel where they should. Please follow the below guidelines for each type of file you upload.
The following File Designations (with names in quotes) should be uploaded as separate files:
- APA-styled “Main Document” – Upload a single Microsoft Word file that contains a title page with corresponding author contact information, structured abstract, manuscript text, references, figure captions (if applicable), and supplemental material descriptions (if applicable). This is the only required file for submission.
- original, 300 dpi or better, “Figure” without a caption – Upload each figure separately as a .jpg or .tif file. A figure containing sections or parts should be uploaded as a single image, not separate files. Enter only the figure number in the Caption / Legend field. This enables proper downstream processing. All figure captions should be listed on a dedicated page at the end of your Main Document.
- “Table” – Upload each table separately as a Microsoft Word file with a caption. If the table contains images, those images can remain in the Microsoft Word file. However, all text should be editable. Enter only the table number in the Caption / Legend field. This enables proper downstream processing.
- “Appendix” – Upload a single appendix as a Microsoft Word file. If the appendix contains images, those images can remain in the Microsoft Word file. However, all text should be editable.
- “Supplemental Material” – Text-based supplemental material files should be Microsoft Word files whenever possible. Additional information about supplemental materials can be found in the Supplemental Material section of the Writing and Formatting your Manuscript page.
- “Copyrighted Material Permission” – Text or images that were copied, adapted, or otherwise reproduced from another source (e.g., journal article, internet images database, or test tool) must have received written permission from the copyright holder for ASHA to publish in print and online. (All permissions must be obtained prior to peer review or immediately upon inclusion of protected content during manuscript revision.)
- “Photo/Video Release” – Upload written permission from any person pictured or appearing in supplemental material video. (If the person featured is an author, please upload a document that states that. If use of the person’s image is covered by an agreement with the authors, upload the signed agreement. If that is not available, upload an example of the agreement along with an explanation of how it was used.)
- “Featured Image” – This is optional. On the ASHA Journals’ websites, each article is displayed with a “Featured Image” that draws in readers and distinguishes your article from others. Please consider uploading a featured image for our use. The image should be: (1) High resolution (preferably 300 dpi), (2) cropped to a 600 (width) x 300 (height) size (i.e., horizontally oriented), (3) related to the manuscript’s main overall point and visually appealing, and (4) your own original work or sent with written permission from the image’s rights-holder(s). If you don’t have access to an image that would be appropriate, we will select an image related to the content of your article during production, if it is accepted.
Here is an example of the upload section with nothing entered.
Here is an example of the upload section with a Main Document and one table entered before the upload button is pressed.
Here is an example of files after clicking the “Upload Selected Files” button.
Click the “View PDF proof” button to make sure all files show up in the order you want and all special characters show through.
11. Complete the submission process Step 6 of 6 (“Review & Submit”)
This is the last step before formal submission to peer review. Check through the summary page of all information entered about the manuscript. Then, click the “PDF
If you have completed all requirements for each step, you’ll see all green checkmarks.
12. Complete a copyright form, when you receive an e-mail request.
If any author on the manuscript doesn’t receive a request within a few days to log into the peer review system and complete a copyright form, then log in and check the “5 Most Recent E-mails” queue to make sure you didn’t just miss a message.
Copyright & Open Access
Copyright gives the copyright holder exclusive rights over how others use their work. Copyright allows the holder to protect original material and stop others from using your work without permission. It means others will generally need to credit the authors and the work properly, increasing its impact. When publishing in ASHA journals, we ask authors to assign copyright to us.
While ASHA journals needs publishing rights in order to publish and disseminate research articles, ASHA supports authors’ choice on how to publish their work. We are committed to helping you comply with your funder and institutional requirements and support both green and gold open access options (see below). Any author publishing in an ASHA journal can opt to retain their own copyright and sign a license to publish using the open access option.
In addition, ASHA recognizes the importance of authors’ use of their work in furthering the scholarship and research. Although a copyright transfer is signed by authors at submission, authors should be aware that they retain many rights for noncommercial use of the material. Express permission for use is required only in circumstances stipulated on the copyright transfer form. Additional information regarding is available in Sharing and Using Your Research.
ASHA now deposits to PubMed Central, on behalf of authors, any articles that have received NIH funding. These articles are made publicly available via PMC—in their final, published form—6 months after publication. All NIH-funded articles published in ASHA’s journals from the first issues of 2015 forward have been deposited to PMC.
For these deposited articles, copyright is held by ASHA unless the authors would like to also choose to publish the article as open access. Choosing to publish via open access is not a requirement of the NIH Public Access policy.
RCUK requires that any research funded by any of their seven research councils and submitted for publication from April 1, 2013, forward must be made freely accessible online, with an embargo period of no longer than 6 months. In addition, the published research must include a license that permits copying, distribution, and reuse.
Authors can choose to comply with the RCUK policy by either a gold or green open access option.
- Identify during manuscript submission that the RCUK was a funding source for the research being reported.
- Request that a Creative Commons CC BY license be used on the article if accepted for publication. A copyright transfer agreement will, thus, not be a requirement for publication.
- Pay an article processing charge (APC) of $2,500 upon acceptance for publication.
ASHA will then publish the article with the CC BY license and provide immediate and permanent open access to the final published article on the journal website.
- Authors must retain a copy of their accepted manuscript (i.e., the version reflecting all peer-review related revisions).
- Authors then must post the accepted manuscript in their required institutional repository in accordance with ASHA’s embargo period. ASHA requires a 6-month embargo following the date of final publication.
- When posting the accepted manuscript to the institutional repository, authors must add a Creative Commons CC BY-NC-ND license to the manuscript. A link back to the final published version of the ASHA journal website must also be provided on the manuscript.
There are no fees for the authors or the institution for this green open access option.
- During manuscript submission, authors must identify Wellcome Trust as a funding source.
- If the article is accepted for publication, ASHA will add a Creative Commons CC BY license to the article and will not require a copyright transfer agreement to be signed.
- Before publication, authors must ensure that Wellcome Trust pays the article processing charge of $2,500 to ASHA (as noted in the Wellcome Trust Author Guide).
- Upon publication, the article will be made immediately and permanently available via open access on the ASHA journal website.
- Upon publication, ASHA will deposit the final published article to PubMed Central (PMC) and to its mirror sites such as Europe PMC, on behalf of authors. The article will carry a 6-month embargo from date of final publication by ASHA.
There is not a green open access option for authors funded by Wellcome Trust via the ASHA journals.
Please note: Because of the extensive costs borne by ASHA in submission and peer review, production, and online hosting and preservation, ASHA assesses an article processing charge (APC) of $2,500 for the open access option. This fee must be paid upon acceptance for publication.
To avoid potential delays in publication, ASHA strongly encourages authors to determine whether to publish via open access before submitting a manuscript. Doing so affects other processes, such as whether to require a copyright transfer agreement and how to construct the footer of the published article.
Please note: Choosing the open access option has no bearing on the nature of the peer review of the submission.
The Value of ORCiD
Registration is simple and free; therefore, ASHA encourages all authors and volunteers to have an ORCID iD and connect it to his/her ScholarOne Manuscripts account, using the instructions on the edit account pages. To learn more about ORCID and how it can help you manage your scholarly identity, please visit the About section of the official ORCiD website.
From there, you can link your ORCiD to other identifiers, such as Scopus, ResearcherID, or LinkedIn.
Once you’ve completed these steps, you will be given your ORCiD identifier and can then us it when submitting your manuscripts through the ASHA ScholarOne system.
Then, on the following page, under the ORCiD section, click either click “Create an ORCID iD” or, if you have already created your ORCID iD, click on “Associate your existing ORCID iD” as shown below:
Once you click on one of the these two options, you will be taken to the ORCiD login page. Follow the instructions on this page and your ORCiD will be attached to your ScholarOne Manuscript account.
Please note, if you are submitting to more than one ASHA Journal, you may need to repeat these steps on each of the journal’s unique ScholarOne pages.